Thesis Law Office
The final solution for the computerization of law offices & law firms
Tailored to the specificities of the legal industry and implemented exclusively for small or large Greek law firms, offers the direct and visible benefits of the use of a new generation software. Optimized quality and reliability of the services offered, increased productivity, reduction of the cost of services, guaranteed data security, single working environment are just a few of such benefits. The application consists of 5 basic modules and 1 separate subsystem for the informative printouts of the system.
The base modules of the application are:
Law office (management of basic concepts, auxiliary tables): Here we find the options for configuring all tables relating to several parts of the application. Data entered into this subsystem may appear in the the other subsystems (e.g. transacting parties, contacts, geographical areas, tax offices, etc.).
General Law Practice Affairs: Through this module, users are able to enter data on cases, set hearing dates, and results of rulings, date for out of court settlement and date of service of lawsuit on the defendant. it is also possible to enter up to two operators per case.
For each case one or more hearings are entered, for which a specific date, court and proceedings are set. Also deadlines are entered to timely alert the operator for the action to be taken. For example a 20-day time limit for the submission of proposals has been set before the first hearing, the program remind the operator of this action. In the event of postponement of a hearing, then the date of the new hearing is entered and the reason for the postponement. If the hearing is held, then the result is entered and the case is classified as pending, if no ruling has been announced.
Upon the announcement of the ruling the operative part and the number of the ruling are entered. The bailiff is also entered, it is indicated whether they the relevant documents have been received and if there were further remedies (e.g. appeals).
Operators can enter the tasks they have performed on a particular case and the total time they have spent on each task. The expenses of the case and the respective amounts will also be entered. Based on these entries the program will automatically generate the total fees for each case, each time using data from the appropriate price list.
Lastly, the amount agreed upon in advance with the customer for a case can be entered and the and total fees will be created based on that.
Real Estate Case: Each Real Estate case consists of a cycle of legal tasks, beginning with the assignment of the case by the bank-client and ends with its update by the law office and the issuing of the relevant certificates by the competent Land Registry.
The base data of the case (principal information, area of the property to be checked, competent land registry and the main operator of the file) are entered and it is possible to enter information of the property and the owner and/or the prospective borrower. General comments can also be entered as free text.
During the performance of legal actions, the dates of each step are entered separately in the system and in a specific order (i.e. the date of an action cannot be entered without having already entered the dates of previous actions).
Where there is a charge (fee) by the law firm, this is entered and automatically the total charge for the case is calculated. Also the total amount collected and the date of closing of the file are filled in.
Where more than one operators work on a case, there is the possibility to enter up to two additional operators.
Cash (cash management, collections, payments): From the cash circuit application users have can enter costs relating regarding the law office (e.g. consumables, overheads) and the corresponding documents from suppliers, automatically create the total fees based on the hours of work entered by each lawyer per case, enter collections relating to the cases of the office, whether arising from the services offered or costs associated with each case, enter cash transactions (transfers or deposits of funds in a bank, etc.) in order to maintain a daily cash balance, and to update the available balance, keep a price list based on which customers are charged, follow-up on checks received or issued by the law firm and be informed by system on their expiration or payment dates, view checklists either detailed per customer and case or cumulatively in the form of a tab, etc.
Secretariat: Users of the subsystem can log incoming calls and a message if the requested person is not available, enter reminders and messages whether personal or to another user, which can be viewed at will or by automatic send (e.g. via email ), enter meetings being able to invite other users, depending on their availability, enter birthday and name day reminders for contacts, use the label maker for printing labels to be used on mailing envelopes or cases files, etc.