Statement for Privacy and Protection of Personal Data

CGSoft Ltd is dedicated to protecting the confidentiality and privacy of information entrusted to it and complies with Personal Data Privacy legislation as currently in force. Please review this Statement for Privacy and Protections of Personal Data (“Statement”) to learn more about what information we may collect about you through this website and how we use that information. CGSoft Ltd also collects personal data in the course of providing professional services (see below for further details).

As part of this fundamental obligation, CGSoft Ltd is committed to the appropriate protection and use of personal information/data (sometimes referred to as “personally identifiable information” or “PII”) that it collects either online, or by the professional services it offers, or by its communications/cooperation by any third party. Generally, our intent is to collect only the personal information that is provided voluntarily by online visitors so that we can offer information and/or services to those individuals or offer information about employment opportunities. Please review this Statement to learn more about how we collect, store, use, share and protect the information/personal data that we obtain.


  1. Collection and use of personal information

We obtain personal information about you if you choose to provide it — for example, to contact mailboxes or to register for certain services. In some cases, you may have previously provided your PII to CGSoft Ltd (if, for example, you are a former employee). If you choose to register or login to a CGSoft Ltd web site using a third party single sign-in service that authenticates your identity and connects your social media login information (e.g., LinkedIn, Google, or Twitter) with CGSoft Ltd, we will collect any information or content needed for the registration or log-in that you have permitted the social media provider to share with us, such as your name and email address. Other information we collect may depend on the privacy settings you have set with your social media provider, so please review the privacy statement or policy of the applicable service. By registering and/or submitting personal information to CGSoft Ltd, you are also agreeing to the use of this information in accordance with this Statement. Your personal information is not used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law or professional standards. For example, if you register to a CGSoft Ltd web site and provide information about your preferences we will use this information to personalize your user experience. Where you register or login using a third party single user sign-in we may also recognize you as the same user across any different devices you use and personalize your user experience across other CGSoft Ltd sites you visit. If you send us a resume or curriculum vitae (CV) to apply online for a position with CGSoft Ltd, we will use the information that you provide to match you with available CGSoft Ltd job opportunities.

In some cases where you have registered for certain services we may store your email address temporarily until we receive confirmation of the information you provided via an email (i.e. where we send an email to the email address provided as part of your registration to confirm a subscription request).

CGSoft Ltd only collects “sensitive” personal information when the relevant individuals voluntarily provide us with this information or where such information is required or permitted to be collected by law.

Please do not provide any sensitive information to CGSoft Ltd, unless it is required for the purpose you are providing us with your personal data and under any circumstances, do not provide sensitive information to CGSoft Ltd, unless you thereby consent to CGSoft’s use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in CGSoft Ltd databases. If you have any questions about whether the provision of sensitive information to CGSoft Ltd is, or may be, necessary or appropriate for particular purposes, please contact CGSoft Ltd at

CGSoft Ltd only collects “sensitive” data when the relevant individuals voluntarily provide us with these data in accordance with the applicable legislation   or where such information is required or permitted to be collected by law or professional standards. Sensitive information includes personal information regarding a person’s race, ethnicity, political beliefs, trade union membership, religious or similar beliefs, physical or mental health, sexual life or criminal record. Please use your discretion when providing sensitive information to CGSoft Ltd, and under any circumstances, do not provide sensitive information to CGSoft Ltd, unless you thereby consent to CGSoft’s use of that information for its legitimate business purposes and consent to the transfer and storage of such information to and in CGSoft Ltd databases. If you have any questions about whether the provision of sensitive information to CGSoft Ltd is, or may be, necessary or appropriate for particular purposes, please contact CGSoft Ltd at

  • Automatic collection of personal information

In some instances, CGSoft Ltd and its service providers uses cookies, web beacons and other technologies to automatically collect certain types of information when you visit us online, as well as through emails that we may exchange. The collection of this information allows us to customize your online experience, improve the performance, usability and effectiveness of CGSoft’s online presence, and to measure the effectiveness of our marketing activities.


1.1.1 IP addresses

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with one another. IP addresses from which visitors appear to originate may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregate form to conduct web site trend and performance analysis.

1.1.2 Cookies

Cookies may be placed on your computer or internet-enabled device whenever you visit us online. This allows the site to remember your computer or device and serves a number of purposes. On some of our web sites, a notification banner will appear requiring your consent to collect cookies. If you do not provide consent, your computer or internet-enabled device will not be tracked for marketing-related activities. A secondary type of cookie referred to as “user-input” cookies may still be required for necessary functionality. Such cookies will not be blocked through the use of this notification banner. Your selection will be saved in a cookie and is valid for a period of 90 days. If you wish to revoke your selection, you may do so by clearing your browser’s cookies.

Although most browsers automatically accept cookies, you can choose whether or not to accept cookies via your browser’s settings (often found in your browser’s Tools or Preferences menu). You may also delete cookies from your device at any time. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our web sites’ features. Further information about managing cookies can be found in your browser’s help file or through sites such as

Below is a list of the types of cookies used on our web sites:

Purpose Description Type & Expiry
Performance (i.e., User’s Browser)


Our web sites are built using common internet platforms. These have built-in cookies which help compatibility issues (e.g., to identify your browser type) and improve performance (e.g., quicker loading of content). Session

Deleted upon closing the browser


Security (e.g. Asp .NET) Cookies


If you register for access to a restricted area, our cookies ensure that your device is logged for the duration of your visit. You will need your username and password to access the restricted areas. Session

Deleted upon closing the browser


Site Preferences


Our cookies may also remember your site preferences (e.g., language) or seek to enhance your experience (e.g., by personalizing a greeting or content). This will apply to areas where you have registered specifically for access or create an account. Session

Deleted upon closing the browser



We use several third party analytics tools to help us understand how site visitors use our web site. This allows us to improve the quality and content on for our visitors. The aggregated statistical data cover items such as total visits or page views, and referrers to our web sites. Persistent, but will deleted automatically after two years if you no longer visit


Site visitor feedback


We use a third party survey tool to invite a percentage of visitors to provide their feedback. Cookies are used to prevent visitors from being invited multiple times.

The first cookie is set if the visitor is not invited to participate in the survey, and is used to ensure visitors are not invited after their first page view.

The second cookie is set if the visitor is invited to participate in the survey, and is used to ensure the visitor is not invited again to participate for a period of 90 days.


Deleted upon closing the browser


Deleted automatically after 90 days or presenting survey invite.


Social sharing


We use third party social media widgets or buttons to provide you with additional functionality to share content from our web pages to social media websites and email. Use of these widgets or buttons may place a cookie on your device to make their service easier to use, ensure your interaction is displayed on our webpages (e.g. the social share count cache is updated) and log information about your activities across the Internet and on our web sites. We encourage you to review each provider’s privacy information before using any such service. For further details on our use of social media widgets and applications, see below. Persistent, but will be deleted automatically after two years if you no longer visit



Other third party tools and widgets may be used on our individual web pages to provide additional functionality. Use of these tools or widgets may place a cookie on your device to make their service easier to use, and ensure your interaction is displayed on our webpages properly. Cookies by themselves do not tell us your email address or otherwise identify you personally. In our analytical reports, we may obtain other identifiers including IP addresses, but this is for the purpose of identifying the number of unique visitors to our web sites and geographic origin of visitor trends, and not to identify individual visitors.

1.1.3 Google Analytics

CGSoft Ltd uses Google Analytics. More info about how Google Analytics is used by CGSoft can be found here: To provide website visitors with more choice on how their data is collected by Google Analytics, Google have developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to indicate that information about the website visit should not be sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not prevent information from being sent to the website itself or to other web analytics services.

1.1.4 Web beacons

A web beacon is a small image file on a web page that can be used to collect certain information from your computer, such as an IP address, the time the content was viewed, a browser type, and the existence of cookies previously set by the same server. CGSoft Ltd only uses web beacons in accordance with applicable laws. CGSoft Ltd or its service providers may use web beacons to track the effectiveness of third party web sites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and manage cookies. You have the option to render some web beacons unusable by rejecting their associated cookies. The web beacon may still record an anonymous visit from your IP address but cookie information will not be recorded.

1.1.5 Location-based tools

CGSoft Ltd may collect and use the geographical location of your computer or mobile device. This location data is collected for the purpose of providing you with information regarding services which we believe may be of interest to you based on your geographic location, and to improve our location-based products and services.

1.2 Social media widgets and applications

CGSoft Ltd web sites may include functionality to enable sharing via third party social media applications, such as the Facebook Like button and Twitter widget. These social media applications may collect and use information regarding your use of CGSoft Ltd web sites (see details on ‘Social Sharing’ cookies above). Any personal information that you provide via such social media applications may be collected and used by other members of that social media application and such interactions are governed by the privacy policies of the companies that provide the application. We do not have control over, or responsibility for, those companies or their use of your information.

In addition, CGSoft Ltd web sites may host blogs, forums, crowd-sourcing and other apps or services (collectively “social media features”). The purpose of social media features is to facilitate the sharing of knowledge and content. Any personal information that you provide on any CGSoft Ltd social media feature may be shared with other users of that social media feature (unless otherwise stated at the point of collection), over whom we may have limited or no control. Publication of personal data of third parties (pictures etc.) through CGSoft Ltd sites is illegal, unless the prior consent of the data subjects has been obtained.

1.3 Children

CGSoft Ltd understands the importance of protecting children’s privacy, especially in an online environment. In particular, our sites are not intentionally designed for or directed at children under the age of 13. It is our policy never to knowingly collect or maintain information about anyone under the age of 13.


  1. Sharing and transfer of PII

We do not share personal information with unaffiliated third parties, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law. In some instances, CGSoft Ltd may share PII about you with various outside companies or service providers or vendors working on our behalf to help fulfill your requests for which you will be informed in advance and provide us with your consent. In addition, CGSoft Ltd may transfer certain PII across geographical borders to other companies working with us or on our behalf. CGSoft Ltd may also store PII in a jurisdiction other than where you are based. By providing PII on online, visitors are consenting to this transfer and/or storage of their PII across borders. CGSoft Ltd may also disclose PII in connection with the sale, assignment, or other transfer of the business of the site to which the data relates, in order to respond to requests of government or law enforcement agencies or where this is required by applicable laws, court orders, or government regulations. These disclosures may also be needed for data privacy or security audits and/or to investigate or respond to a complaint or security threat. CGSoft Ltd does not sell PII to any third parties. Also, CGSoft Ltd will not transfer the PII you provide to any third parties.


  1. Choices

In general, you are not required to submit any PII to CGSoft Ltd online, but we may require you to provide certain PII in order for you to receive additional information about our services and events. CGSoft Ltd may also ask for your permission for certain uses of your PII, and you can agree to or decline those uses. If you opt-in for particular services or communications, such as an e-newsletter, you will be able to unsubscribe at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require some time and/or information before we can process your request. As described in “Cookies” above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Note, however, that some portions of our sites may not work properly if you elect to refuse cookies.


  1. Access

You have the right to request a copy of personal data that we keep about you (“Personal Data” as defined by the Greek legislation for the Data Protection in force) as well as to amend and to generally exercise any of your rights provided for in the legislation for the protection of personal data. If you wish to make a request or you are concerned for any of the above, please contact us at


  1. Data security and storage

CGSoft Ltd has appropriate technical and organizational security policies and procedures in place to protect personal data and information from loss, misuse, alteration, or destruction. Additionally, we aim to ensure that access to your personal data is limited to those who need to access it. Those individuals who have access to the data are required to maintain the confidentiality of such information. Please be aware that the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data which is transmitted to our site. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access. We use reasonable efforts to retain personal data collected from you only for so long as we need such data in accordance with the purpose for which it was collected or until we are requested to delete it (if earlier), unless we will continue to maintain them as required by law.


  1. Links to other sites

CGSoft Ltd web site may contain links to other sites, including sites maintained by other firms that are governed by other privacy statements that may differ in content to this Privacy Statement. Please review the privacy policy of each web site you visit before submitting any personal information to it. Whilst we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content, security, or privacy practices employed by other sites.


  1. Provision of professional services

CGSoft Ltd receives personal information in the course of providing professional services – ordinarily when we provide services to private individuals, employers, businesses with personal customers, and public sector clients with constituents. Our engagement letters and terms of business govern our relationship with clients, including what we may do with personal data that is provided to us.

CGSoft Ltd provides many different types of services and its role may not always be visible to the individuals who are data subjects.  However, CGSoft Ltd complies with its obligations under the Greek and EU legislation for the protection of personal data as in force and applicable regulatory guidance which relates to our handling of personal data.


  1. Changes to this policy

CGSoft Ltd keeps this Statement under regular review and may modify or amend it from time to time at our discretion. If we make changes, we will record the date of amendment or modification in the Statement. The revised Statement will apply to you and your information from that date. We would encourage you to review this Statement periodically to check if there are any changes in how we are treating your personal data. This Statement was last updated in December 2017.


  1. Contacting Us

If you have questions, comments or complaints about our handling or protection of your personal data or you wish to change your personal data or to exercise any and all your rights as a data subject, please contact us at